Westside Business Builders

Leads Group – Bylaws

Established November 3, 2004

Amended July 2007

MISSION STATEMENT

To provide members with a forum to: broaden their business networking capabilities, learn about other relevant occupations and their functions and increase their marketing knowledge with the long term goal of increasing their business opportunities. The goals of the group are to be placed above the individual members’ in the knowledge that support will ultimately come back to the individual.

BOARD OF DIRECTORS

MEMBERSHIP COMMITTEE

• President

• Vice President

• Recorder

• Treasurer

• Membership Chair

• 2 elected members

• POSITIONS Members are encouraged to fill a 6-month rotating Board

Position within their first 2 years of membership.

The current President nominates the Vice President. All director positions shall be approved by majority vote of the membership. When a board position becomes available, members having not previously held a position are encouraged to fill the positions first. If no one volunteers, the positions may be filled by past board members.

The Board shall meet a minimum of once every quarter with more meetings as necessary

DUTIES:

• President:

1. Prepare weekly meeting agenda.
2. Preside over and conduct each meeting in a timely manner.
3. Welcome visitors and new members.
4. Ensure each member has equal opportunity to participate in group meetings and activities.
5. Oversee Fiduciary responsibilities of the group.
6. Nominate the new Vice President.
7. Maintain Meeting Agenda Archives for permanent record keeping and distribute.

• Vice President:

1. Work closely with the President, and (in his/her absence) represent the President at any and all meetings and events.
2. Assist President in orderly execution of meeting agenda.
3. Time introductions and presentations.
4. Track referrals received as well as given and verify their validity; provide monthly report.

• Recorder:

1. Maintain all records pertaining to attendance and fees.
2. Alert Membership Committee to any attendance issues.
3. Keep inventory of all documents and supplies used by the group. Responsible for re-printing and replenishing all necessary documents, i.e., attendance sheets, referral tracking charts, voting forms, referral slips, receipts for members, new member applications etc.
4. Bring above mentioned documents to each meeting.
5. Collect and record all dues, issue receipts.

• Membership Chair:

1. Arrive early to all meetings to greet members and visitors.
2. Communicate with all potential members regarding membership issues.
3. Provide all needed documentation to potential members.
4. Collect completed membership applications, background- check authorizations, and related fees; submit fees to recorder.
5. Arrange for background checks and track results.
6. Notify candidates of approval status.
7. Collect written membership complaints, issues, etc., and meet with Membership Committee for resolution.
8. Take charge of collection and distribution of all business cards; maintain business card box and keep current.

• Membership Committee:

1.  Closely monitor absences and referrals; notify members regarding issues of attendance, complaints, and other membership concerns.

• Treasurer:

1. Maintain records pertaining to group’s bank account(s); deposits, payables, reconciliation; coordinate with Recorder to balance receivables.
2. Prepare financial statement and present same to members monthly.
3. Liaison between bank and group to ensure accurate and current signature card: i.e., President, Vice President, and Treasurer. (Two of the three signatures are required on each check.)
4. Liaison between meetings facility and group regarding matters of menu, schedule, and fees.

MEETINGS

• Visitors are welcome at all meetings.

• Business meetings (attendance mandatory) held every Wednesday.

• New items of business must be submitted in writing (via email) to the President/Vice President no later than Monday evening of each week, to be included in the agenda for the following Wednesday meeting.

Meeting Agenda

The Agenda may include but not be limited to: individual networking, welcome, calendar review, minutes review, new business, 45 second commercials, member presentations, referrals, educational moments and reality checks.

MEMBERSHIP ELIGIBILITY & ADMISSION POLICIES

• Only one person per professional classification is eligible for membership. Board determines whether an applicant competes with current members.

• A visitor may attend a maximum of 2 meetings prior to submitting a membership application, consent for criminal background check, and related one-time fees. ($35 for Background check and $50 application fee) A separate check needs to be